Data Entry Salary in 2025

As businesses continue their digital transformation in 2025, data entry remains a crucial administrative function across industries. While the role may seem straightforward, many factors influence a data entry clerk’s salary—from experience and location to skill set and certifications. This article breaks down the average salary for data entry in 2025, salary influencers, job outlook, and growth opportunities to help both job seekers and professionals make informed career decisions.

What is the Average Data Entry Salary in 2025?

As of mid-2025, the average annual salary for data entry professionals in the United States is approximately $38,000 to $48,000. This varies based on experience, location, job sector, and whether the role is full-time, remote, or part-time.

Entry-level: $30,000 – $36,000/year
Mid-level (3-5 years experience): $37,000 – $45,000/year
Senior-level: $46,000 – $60,000+/year

In high-cost metropolitan areas such as New York, San Francisco, or Seattle, salaries may range higher due to cost-of-living adjustments.

Factors That Influence Data Entry Salary

Several variables shape the earning potential of data entry professionals in 2025:

1. Experience and Skill Level

Basic clerical data entry pays less than roles requiring advanced skills like spreadsheet analysis, database management, or CRM handling.
Proficiency in tools such as Excel, Salesforce, and ERP systems can lead to higher pay.

2. Location

Urban areas and tech-centric hubs tend to offer higher salaries.
Remote roles may pay slightly less, though the gap is narrowing due to the remote work shift.

3. Industry

Healthcare, legal, and finance industries often offer higher wages due to the sensitive nature of the data.
Government contracts or defense sectors may also pay a premium.

4. Education and Certifications

While most data entry roles require only a high school diploma, certifications in data management or administrative software (e.g., Microsoft Office Specialist, CompTIA Data+) can boost earning potential.
An associate degree in IT or business administration is a bonus.

Salary by Experience Level

Experience Level	Average Salary (2025)
0–1 years (Entry)	$30,000 – $35,000
2–4 years (Junior)	$35,000 – $42,000
5–9 years (Mid)	$43,000 – $50,000
10+ years (Senior)	$50,000 – $60,000+

Senior data entry specialists who evolve into supervisory or analyst roles can see salaries exceeding $65,000.

Job Market Trends in 2025

Remote Work Growth: Remote data entry jobs remain in high demand, especially in healthcare and e-commerce sectors.
AI & Automation: While automation tools are eliminating some repetitive tasks, skilled data entry professionals who can work alongside these tools (e.g., OCR software) remain indispensable.
Freelance Opportunities: The gig economy has opened avenues for part-time or freelance data entry work through platforms like Upwork and Fiverr.

Benefits Typically Offered

In addition to salary, many data entry roles offer:

Health, dental, and vision insurance
401(k) plans
Paid time off
Flexible work schedules
Remote or hybrid work options

Certifications That Can Boost Your Salary

While not mandatory, these certifications are increasingly valued:

Microsoft Office Specialist (MOS)
CompTIA Data+
Certified Administrative Professional (CAP)
QuickBooks Certification (for roles involving finance)

Investing in certifications shows commitment to the role and can lead to promotions or lateral transitions into more specialized administrative jobs.

Job Outlook and Career Advancement

The Bureau of Labor Statistics (BLS) reports a stable outlook for administrative roles, including data entry, with modest growth.
Career progression often includes roles like Data Analyst Assistant, Administrative Coordinator, or Records Manager.
Upskilling in software tools, data accuracy auditing, and basic data analytics can lead to higher-paying opportunities.

Take-Home Pay from a $103K Salary (Comparison Note)

Although outside the average for standard data entry roles, advanced data-related or supervisory positions can hit the six-figure range. If you’re aiming for a $103,000 annual salary, expect a monthly take-home of approximately $6,300 to $6,800 after taxes, depending on your location and deductions.

Final Thoughts

The data entry profession in 2025 offers a solid starting point for administrative careers, with decent earning potential and growth avenues. With the right mix of experience, location, and upskilling, professionals can not only enjoy job stability but also chart a path toward higher salaries and specialized roles.